Institute of Electrical and Electronics Engineers

Power Engineering Society


Student Prize Paper Award in Honor of T. Burke Hayes




††††††††††† The purpose of the IEEE Power Engineering Societyís Student Prize Paper Award in Honor of T. Burke Hayes is to encourage students in their professional development, to stimulate interest in the programs of the electric power industry, to encourage students to prepare quality technical papers with faculty supervision, and to recognize the schools and faculties that provide guidance in these areas.This Award was first presented as the Student Prize Paper Award in 1967.In 1989, it was renamed in honor of T. Burke Hayes in recognition of his professional contributions as a founder of CH2M Hill.It has been presented since 1990 as the Student Prize Paper Award in Honor of T. Burke Hayes with CH2M Hill Foundation as the sponsor.


††††††††††† The award for the winning paper consists of the following:

††††††††††††††††††††††† $1,500 award to author (or split equally among coauthors)

Expense paid trip (up to US$1,000) for one student to an IEEE PES General Meeting (foreign travel limited; total reimbursement limited to available maximum)

††††††††††††††††††††††† Recognition plaque presented to student

Recognition plaque presented to the studentís institution to recognize the student author(s) and the supervising professor



††††††††††† A student (or a team of students, up to three in number) qualifies for competition for this award if he or she has begun preparation of the paper, which reflects his/her own work, while enrolled as a regular student in (1) a program leading to a Bachelors or Masters Degree in Electrical Engineering, (2) a program which will ultimately lead into an engineering program, or (3) the equivalent of one of these if the student is from an institution outside the USA. The paper must be submitted while the student is enrolled or within one year after his/her graduation. These conditions must all be met by at least the lead student (whose name should appear first on the paper) if the paper is a team effort. Each paper must be the sole work of the student(s).Faculty sponsorship is encouraged, but papers co-authored by faculty or PhD students are not acceptable.Submissions based on Ph.D. programs of study are not eligible.A student or a team of students may submit only one paper per year. Only papers postmarked by the deadline for the current year will be considered, and none will be held over for the following year.


General Guidelines:

††††††††††† The Student Prize Paper Award in Honor of T. Burke Hayes recognizes an outstanding original student paper in electric power engineering and/or application. The competition is based solely on judging of written papers related to the electric power industry. The choice of suitable topics is limited to the following:

*†† Renewable energy sources

*†† Alternative power generation

*†† High-reliability power generation, transmission, and distribution

*†† Energy-efficient power generation and distribution

*†† New technologies for power generation, transmission and distribution.


Papers may discuss engineering theory and/or applications. The applicability to the power industry should be adequately presented in the paper. The content of the papers may be broadly interpreted but each paper must fit into at least one of the topic areas cited above. Papers that primarily emphasize other areas will not be considered. Primary criteria in judging papers will be technical quality and written presentation.


††††††††††† The general organization and format of the paper should follow the guidelines set out in the current edition of the author's guide of the IEEE Power Engineering Society. As of this announcement, an Authorís Kit can be downloaded at http://www.ieee.org/organizations/society/ power/subpages/authors-folder/authkit-folder/authkit.htm. The paper may be either in IEEE model style (8 1/2 x 11" paper; 2 columns per page; minimum type size for body of text 10 point), in single column on 8 1/2 x 11" paper, on 210 x 297 mm (A4) paper, or in a similar format. Although the Judging Committee does not insist on absolute adherence to every detail of IEEE style, the IEEE/PES model style is preferred; prospective authors should consult any issue of the PES Transactions for a sample. Times New Roman or a similar font is preferred. The paper must be in the English language. Neatness and organization of material will be factors in rating the papers.


The name(s) of the author(s) should appear in full on the first page as in typical IEEE papers. A paper may be the work of a team of several students; in this case the first name listed should be that of the team leader or the primary author who will also serve as the contact person.



††††††††††† The length of each paper should be no more than approximately 5,000 words; papers clearly in excess of this will have penalty points assessed in the judging. Clear copies of neat hand-drawings with typed captions are acceptable, as are firmly attached original photographs or quality copies thereof; however, it is anticipated that most student authors (as most of todayís professional authors) will prepare their papers totally by digital means. The student should remember that not only technical content but clarity of presentation, neatness, and good form are important factors in a paper's success.


††††††††††† Six copies of the paper must be submitted. Papers will be accepted only in hard-copy form (i.e., not through electronic means). Each copy should be stapled in the upper left corner, and should not be in any kind of binder. Also, each contestant or team must submit the following additional documents (not stapled to any paper copy):

††††††††††† 1) a letter, from the sponsoring faculty member or administrator, in support of the paper.

††††††††††† 2) a short autobiographical sketch of the author (or of each team member)

††††††††††† 3) a permanent address and telephone number of the author or contact person

4) name, title, and business address of the studentís department head or equivalent and academic dean or equivalent


The sponsor's letter should certify that the material contained in the paper is substantially the work of the student(s), and should state whether the paper is based on academic work at the Bachelor's or Master's level.


Selection and Judging Procedures:

A panel of judges, typically electric power engineers from academia and industry, will review the papers to determine the recipient of the Student Prize Paper Award. General standards for reviewing IEEE/PES papers will be observed.This group's decision will be final. Although an award is typically made each year, the committee is not bound to declare a winner if none of the papers meet its standard. In the unlikely event of funding difficulties, the award may be made without a prize or travel funds being issued. Scoring forms furnished to the judges will include the following categories:


1.      Does the paper show sufficient interaction between the student and his advisor(s), or other evidence of adequate supervision and contact?Does it show initiative on the part of the writer? (15%)

2.      Does the paper show a significant degree of new and independent, or at least useful, work on the part of the student? (20%)

3.      Does the author seem adequately familiar with the state-of-the-art of his/her area of study? (15%)

4.      Is the paper technically correct and accurate? (20%)

5.      Does the author exhibit ingenuity and resourcefulness in methods of presentation, choice of illustrations, use of analogies, and the like? (15%)

6.      Is the text of the paper clearly stated in correct grammatical form? Are the graphs and/or figures precise and of good quality? Does the paper have a professional appearance? (15%)

Presentation of award:

The Student Prize Paper Award in Honor of T. Burke Hayes will typically be presented annually at the IEEE PES General Meeting. Recognition of the Award presentation will be published in the IEEE PES Review, and recipients will be listed on the IEEE PES Awards website at http://www.ieee.org/portal/pages/pes/subpages/about-folder/awards/pesawards.html




††††††††††† Papers must be received by December 15, 2008 to allow time for full review and consideration. Papers submitted without the nominating letter from the faculty sponsor or without biographical sketch(es) and permanent address will not be considered. Papers received after the deadline will not be considered as entries intended for the current competition. Please plan early and be sure that your paper will arrive by the deadline.


††††††††††† This document constitutes the only available guidelines. There is no application form. Submit papers and supporting documents to the Chairman of the Student Paper Contest Working Group:

††††††††††† Dr. Howard A. Smolleck, Professor Emeritus

††††††††††† Klipsch School of Electrical and Computer Engineering

††††††††††† New Mexico State University

††††††††††† Box 3-O

††††††††††† Las Cruces, NM 88003††

††††††††††† voice: 505-646-3834††††††††† fax: 505-646-1435††††††† hsmollec@nmsu.edu


Copies of this set of guidelines are available for download at http://gauss.nmsu.edu/~hsmollec